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JOIN THE TEAM

Account/Project Coordinator

Location: (Flexible) 
Salary Range: Commensurate with experience ($50-$60K + bonus)

Job Overview

We’re looking for someone to join our team to assist and support a number of BibRave projects and members. We work with large and small brands and events (from shoe and headphone companies to marathons and 5Ks), so there’s an opportunity to work on some really exciting and inspiring projects.
 

We’re a group of passionate professionals looking for a team player who’s highly driven, highly communicative, very organized, and can just get sh!t done. 
 

Competitive applicants will have a strong background in high-level administrative work and/or project management and social media. We know that advanced admin work is challenging and requires a ton of experience, attention-to-detail, problem-solving, and maturity to take on a lot of tasks at once while balancing competing priorities and requests. 
 

Must be a proven self-starter - someone who can accomplish tasks independently and know when to ask for help or guidance. Again, communication is key. Some knowledge of the running/racing/multisport landscape is favorable but not required. 
 

Last, but not least, competitive applicants will be smart. “Smart” can mean a lot of things, but mainly we mean that you’ll exercise sound judgment, approach and solve problems thoughtfully and analytically, be able to “read your audience” and adjust written and spoken communications accordingly.
 

Key Responsibilities

Support the Brand Team at BibRave with client projects, from the mundane to the complex and nuanced. This could include, but is not limited to:

  • Support Experiential programs executed on behalf of some of BibRave biggest clients. This includes, but is not limited to:

    • Researching venues and vendors

    • Leading vendor outreach and communications

    • Managing negotiation, contracting, and payments

  • Support project management duties from the mundane (but very important!) to the complex and nuanced. This could include, but is not limited to:

    • ​Assisting team with managing project timelines and project management documents

    • Assisting with internal and external comms

    • Processing invoices/payment requests for partners/vendors

  • Meeting Support

    • ​Creating meeting agendas

    • Scheduling meetings

    • Taking detailed notes

    • Summarizing meeting recaps

  • Reporting

    • ​Pulling reporting/metrics into reporting templates, updating and circulating to stakeholders.

  • Other tasks not outlined above, as they arise
     

Skills

  • Organization, accountability, and attention to detail (again, we’re not just saying this). This role will need to assist with multiple projects - all while adhering to very strict timelines. 

  • Ability to write clearly in a business setting (email, Slack,To-Doist, etc.). Clear, succinct, and accurate communication is absolutely critical to this role and success within the organization

  • Ability to be action-oriented - identifying problems (or opportunities) and taking corrective action

  • Self-motivated – can set and meet deadlines, prioritize tasks, and work with minimal direction 

  • Ability to communicate proactively throughout the organization and community

  • Attention to detail - like being able to reference this bullet point in replying to this JD. 

  • Experience and expertise using: Google Sheets, Excel, Google Docs, Microsoft Word, All social media platforms, Slack, Canva, To-Doist, and other platforms and software as needed.

  • Preferred: wide variety of social media knowledge - from platform best practices, performance tracking, engagement, etc. This includes fluency across multiple networks, understanding each platform’s functionality, voice, purpose, etc.
     

Qualifications

  • 1-3 years of experience in administrative support, managing complex projects and programs (event/operations experience a plus!)

  • NASA-level attention to detail and commitment to over-delivering. 

  • The ability to handle stressful situations, a heavy workload at times, and challenging personalities - all with equanimity
     

Perks

  • Flexibility of hours, location, and the freedom to work from home and/or remotely

  • Gain experience in a rapidly growing industry (running/endurance) and a highly sought-after skill set (social media/digital strategy and community building/influencer marketing)

  • Highly engaged professional development from BibRave leadership

  • Occasional access to free gear and accessories

LET'S WORK TOGETHER

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